Schedule of Deadlines

Schedule of Deadlines

For a printable version of the Schedule of Deadlines, click here

For a printable, chronological version of the Schedule of Deadlines, click here

For a list of important contacts at Music for All list by National Festival responsibilities, click here

Directors Checklist - To see what forms have been submitted. (This will be published in November)

FESTIVAL AGREEMENTS, PACKAGES, & HOUSING INFORMATION

DATE DUE           
 
September 30, 2019 Festival Agreement (printed copy included in mailed folder) 
Click here for Package Descriptions and Pricing and sample agreement
September 30, 2019 Familiarization Trip Confirmation and Hotel Reservation Form
November 30, 2019 Hotel Rooming ListStudents, Chaperones, & Directors
(Download & submit using template linked above; click here for a sample)
November 30, 2019 Ensemble Travel and Host Information Form
January 15, 2020 Deadline for Housing List Changes
(included in the Optional Event forms below under 'Event Information')
January 15, 2020  Friends & Family Package Registration (to be released January 15)
PACKAGES INFORMATION WILL BE SENT IN NOVEMBER
Friends & Family Package Description and Pricing
(for Friends & Family who wish to come but are not included in ensemble's package) 

PAYMENTS

DATE DUE  
October 15, 2019 Payment 1 - 25% Deposit
December 15, 2019 Payment 2 - 50% of the Total Amount
January 15, 2020 Payment 3 - 25% or Remaining Balance of Total Amount
   

EVENT INFORMATION

DATE DUE  
November 30, 2019

Required Event Forms (submit all at once or separately):
Instrumentation Breakdown
Choral Voicing Template (submit one per ensemble)
Roster of Students
Supplied Equipment Information
Additional Equipment Request

January 15, 2020 Send completed stage plot to This email address is being protected from spambots. You need JavaScript enabled to view it.; PDFs linked below
 

Clowes Memorial Hall
Howard L. Schrott Center for the Arts
Zionsville Performing Arts Center
Warren Performing Arts Center
The Palladium at The Center for Performing Arts
St. John the Evangelist
Indiana Historical Society

January 15, 2020 Optional Event Forms (submit all at once or separately):
Ensemble Meeting Request Form
Dietary Restriction Needs (for participants with special dietary needs)
Housing List Changes (will be sent after initial housing lists are submitted)

PROGRAM BOOK & SCRIPT INFORMATION

DATE DUE
November 30, 2019 Program Book and Script Information Form (submit all at once or separately)

(Materials needed to submit Script Information: Program Notes,
Program Order, Director Names, 
School Administrator Names)

(Materials needed to submit Program Book Information: Director Bios,
School/Community/Program Bio, 
Musical selections and Program Order,
Personnel List, Ensemble Photo, 
Director Photo(s), Superintendent letter and photo,
Principal letter and photo)

November 30, 2019

Program Book Advertising Contract and Artwork

Information about Program Advertising Contract

REPERTOIRE SELECTION INFORMATION

DATE DUE  
September 16, 2019

Initial Program Selection List:
Instrumental Ensembles 
Choirs
(Download & submit using Excel template linked above; more instructions on the template)

Core Repertoire Guide

National Choir Festival Repertoire Guidelines (choirs only):
St. John Repertoire Guidelines

November 15, 2019 Reduced/Revised Program Selection List (Round 1 - see instructions for details)
December 15, 2019 Reduced/Revised Program Selection List (Round 2 - see instructions for details)
January 15, 2020 Copyright and Final Program Form
Acquire copies of evaluator scores by this date (to be turned in on-site)
January 30, 2020 Recording of Entire Concert Program 
(Upload to Dropbox folder and share with This email address is being protected from spambots. You need JavaScript enabled to view it.)

ADDITIONAL ITEMS (OPTIONAL)

DATE DUE  
February 18, 2020 Butler Dean's Scholarship Nomination Form - Learn More Here!
February 25, 2020 Revelli Scholarship Nomination Form
   
hr-line