Schedule of Deadlines

Schedule of Deadlines

 For a printable version of the Schedule of Deadlines, click here

For a printable, chronological version of the Schedule of Deadlines, click here

For a list of important contacts at Music for All list by National Festival responsibilities, click here

 A Directors Checklist will be available in mid October to track which ensembles have submitted which forms.

  

FESTIVAL AGREEMENTS, PACKAGES, & HOUSING INFORMATION

DATE DUE           
 
September 15, 2018 Festival Agreement (printed copy included in mailed folder) 
Click here for Package Descriptions and Pricing
September 15, 2018 Familiarization Trip Confirmation and Hotel Reservation Form
November 30, 2018 Hotel Rooming ListStudents, Chaperones, & Directors
(Download & submit using template linked above; click here for a sample)
November 30, 2018 Ensemble Travel and Host Information Form
January 15, 2019 Deadline for Housing List Changes (see link for Optional Event forms under 'Event Information')
January 15, 2019  Friends & Family Package Registration (to be released in mid November)

Friends & Family Package Description and Pricing
(for Friends & Family who wish to come but are not included in ensemble's package) 

PAYMENTS

DATE DUE  
October 15, 2018 Payment 1 - 25% Deposit (sent with Festival Agreement)
December 15, 2018 Payment 2 - 50% of Total Amount
January 15, 2019 Payment 3 - 25% or Remaining Balance of Total Amount
   

EVENT INFORMATION

DATE DUE  
November 30, 2018 Required Event Forms (submit all at once or separately):

Instrumentation/Voicing Breakdown
Additional Equipment Request
Roster of Students
  Information about Supplied Equipment
January 15, 2019 Send completed stage plot to This email address is being protected from spambots. You need JavaScript enabled to view it.; PDFs linked below
 

Clowes Memorial Hall
Howard L. Schrott Center for the Arts
Warren Performing Arts Center
The Palladium at The Center for Performing Arts
St. John the Evangelist
(Chamber Ensembles do not need to submit a stage plot)

January 15, 2019 Optional Event Forms (submit all at once or separately):

Ensemble Meeting Request Form
Special Meal Request (for participants with special dietary needs)
Housing List Changes

PROGRAM BOOK & SCRIPT INFORMATION

DATE DUE
November 30, 2018 Program Book and Script Information Form (submit all at once or separately)

(Materials needed to submit Script Information: Program Notes,
Program Order, Director Names, 
School Administrator Names)

(Materials needed to submit Program Book Information: Director Bios,
School/Community/Program Bio, 
Musical selections and Program Order,
Personnel List, Ensemble Photo, 
Director Photo(s), Superintendent letter and photo,
Principal letter and photo)

November 30, 2018

Program Book Advertising Contract and Artwork

Information about Program Advertising Contract

TICKETS

DATE DUE  
January 15, 2019 Festival Ticket Order Form - to be released in November
(for friends and family not in Ensemble Package)
January 15, 2019 Banquet Ticket Order Form - to be released in November
(for friends and family not in Ensemble Package)

 

REPERTOIRE SELECTION INFORMATION

DATE DUE  
September 17, 2018

Initial Program Selection List:
Instrumental Ensembes 
Choirs
(Download & submit using Excel template linked above; more instructions on template)

Recommended Repertoire Lists (concert bands only): 
High School Concert Bands
Middle School Concert Bands

National Choir Festival Repertoire Guidelines (choirs only):
St. John Repertoire Guidelines

November 15, 2018 Reduced/Revised Program Selection List (Round 1 - see instructions for details)
December 15, 2018  Reduced/Revised Program Selection List (Round 2 - see instructions for details)
January 15, 2019 Copyright and Final Program Form - to be released in mid November
Acquire copies of evaulator scores by this date (to be turned in on-site)
January 30, 2019 Recording of Entire Concert Program 
(Upload to Dropbox folder and share with This email address is being protected from spambots. You need JavaScript enabled to view it.)

ADDITIONAL ITEMS (OPTIONAL)

DATE DUE  
February 1, 2019 Butler Dean's Scholarship Nomination Form - to be released in November
February 25, 2019 Revelli Scholarship Nomination Form - to be released in November
   
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