Schedule of Deadlines

All information below is from the 2020 Festival, and is for reference only

For a printable version of the Schedule of Deadlines, click here

For a printable, chronological version of the Schedule of Deadlines, click here

For a list of important contacts at Music for All list by National Festival responsibilities, click here

Directors Checklist - see what forms have been submitted.

FESTIVAL AGREEMENTS, PACKAGES, & HOUSING INFORMATION

DATE DUE
September 30, 2019	2020 Festival Agreement (printed copy included in mailed folder) Click here for Package Descriptions and Pricing and sample agreement
September 30, 2019	Familiarization Trip Confirmation and Hotel Reservation Form
November 30, 2019	Hotel Rooming List: Students, Chaperones, & Directors (Download & submit using template linked above)
November 30, 2019	Ensemble Travel and Host Information Form
January 15, 2020	Deadline for Housing List Changes - AVAILABLE AS OF 12/16 (included in the Optional Event forms below under 'Event Information')
February 21, 2020	Friends & Family Package Registration (for Friends & Family who wish to come but are not included in ensemble's package)

PAYMENTS

DATE DUE
October 15, 2019	Payment 1 - 25% Deposit
December 15, 2019	Payment 2 - 50% of the Total Amount
January 15, 2020	Payment 3 - 25% or Remaining Balance of Total Amount

EVENT INFORMATION

DATE DUE
November 30, 2019	Required Event Forms (submit all at once or separately): Instrumentation Breakdown Choral Voicing Template (submit one per ensemble) Roster of Students Supplied Equipment Information Additional Equipment Request
January 15, 2020	Send completed stage plot to This email address is being protected from spambots. You need JavaScript enabled to view it.; PDFs linked below
	Clowes Memorial Hall Howard L. Schrott Center for the Arts Zionsville Performing Arts Center Warren Performing Arts Center The Palladium at The Center for Performing Arts St. John the Evangelist Indiana Historical Society
January 15, 2020	Optional Event Forms (submit all at once or separately): Ensemble Meeting Request Form Dietary Restriction Needs (for participants with special dietary needs) Housing List Changes (for any changes that need to be made after initial housing lists are submitted)

PROGRAM BOOK & SCRIPT INFORMATION

DATE DUE

November 30, 2019

Program Book and Script Information Form (submit all at once or separately)

(Materials needed to submit Script Information: Program Notes,
Program Order, Director Names, School Administrator Names)

(Materials needed to submit Program Book Information: Director Bios,
School/Community/Program Bio, Musical selections and Program Order,
Personnel List, Ensemble Photo, Director Photo(s), Superintendent letter and photo,
Principal letter and photo)

November 30, 2019

Program Book Advertising Contract and Artwork

Information about Program Advertising Contract

REPERTOIRE SELECTION INFORMATION

DATE DUE
September 16, 2019	Initial Program Selection List: Instrumental Ensembles Choirs (Download & submit using Excel template linked above; more instructions on the template) Core Repertoire Guide National Choir Festival Repertoire Guidelines (choirs only): St. John Repertoire Guidelines 2020 Concert Repertoire
November 15, 2019	Reduced/Revised Program Selection List (Round 1 - see instructions for details)
December 15, 2019	Reduced/Revised Program Selection List (Round 2 - see instructions for details)
January 15, 2020	Copyright and Final Program Form Acquire copies of evaluator scores by this date (to be turned in on-site)
January 30, 2020	Recording of Entire Concert Program (Upload to Dropbox folder and share with This email address is being protected from spambots. You need JavaScript enabled to view it.)

ADDITIONAL ITEMS (OPTIONAL)

DATE DUE
February 21, 2020	Butler Dean's Scholarship Nomination Form - Learn More Here!
February 25, 2020	Revelli Scholarship Nomination Form

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