Camp Forms and Downloads
Camp Forms and Downloads

Camp Forms and Downloads

PRE-CAMP COMMUNICATIONS

In order to get information to campers as timely and effectively as possible, details about the camp after enrollment will be sent by email. It is imperative that you provide a current, working email address for participants and a parent (for students) when registering. Info to be emailed includes acknowledgement of registration and final packet of maps, times, check-in and what-to-bring details.

This page will be updated periodically with forms and information for students and directors. This area of the website contains information about what to bring, auditions, shuttles, housing, registration, meals and other important camper information. In an effort to make things easier to find we have utilized the menus to the left to help you navigate to important information. Early in June there will be a final communication posted here as well. In order to get information to campers as timely and effectively as possible, details about the camp after enrollment will be sent by email. Please be sure that to provide us with a working email address for participants and a parent (for students) when registering.

Participants are able to receive mail while at camp. A member of Music for All or the SWAG Team will deliver all mail directly to the participant’s room within the Residence Hall.

NOTE TO PARENTS: The University receives several large shipments of mail per day, so a letter or package may not be processed the day it arrives. We advise you to send mail EARLY so that it will get to your child while they are on campus! The letter/package should be addressed as follows:

“Student’s name"
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303

Please notify Music for All of any instruments or additional equipment you will be shipping to the Summer Symposium as soon as possible. ALL ITEMS MUST GO THROUGH CENTRAL RECEIVING. PLEASE ALLOW ONE EXTRA DAY FOR ARRIVAL. Items should arrive by Friday, June 21 but not before Tuesday, June 18.

MUSIC FOR ALL HEADQUARTERS

Located in the Atrium in the Art and Journalism Building"
Hours: 8:00 a.m.-10:00 p.m. daily starting Friday, June 20-Saturday, 28

24-Hour Event Hotline: 877-643-6043
For Emergencies: Call our 24-hour Event Hotlineor dial 911, depending on the severity.
BSU Police Department: 765-285-1111

Please note that MFAHeadquarters is a working office during the week. Parents, please refrain from calling simply to leave a message for your child because you haven’t heard from him/her. If you wish to speak with your child during the week, plan your calling schedule before your child leaves home. Operator assisted phone calls, which require a phone card or a credit card number, MAY be made from the phones in the public area or lobby of your students’ dormitory.

** MUNCIE IS IN THE EASTERN DAYLIGHT TIME ZONE**

BALL STATE UNIVERSITY CAMPUS MAP APP FOR IPHONE AND ANDROID PHONES - DOWNLOAD IT FOR FREE!

iPhone: DOWNLOAD THE CAMPUS MAP APP

Android: DOWNLOAD THE CAMPUS MAP APP

FORMS AND DOWNLOADS: 

Student General Camp Information

Audition and Track Information

Director General Camp Information

Early Arrival Information 
(Information about what to do and how to plan if you are arriving early to camp)

Additional Housing Form 
(fill out this form if you need to add additional nights of housing to your existing registration) 

Shuttle Reservations

Early Departure Form

Family Day Form 
(for friends and family to make reservations for Parent Breakfast and Family Day Picnic on Saturday, June 27)

Health Tips

L.J. Hancock Summer Symposium Scholarship (for students)

Mark Williams Memorial Scholarship Fund for Educators (for directors and collegiate participants)

Directors' Academy Ensemble Form (for directors and collegiate participants)

Departure Information (to be updated soon)

Student Check-in/Check-out Information (to be updated soon)

Director Check-in/Check-out Information (to be updated soon)

PepWear Souvenirs Pre Order Form (to be updated soon)

Photo Order Form (for additional photos) (to be updated soon)

 

MAPS AND DRIVING DIRECTIONS:

Ball State Campus Map with Track Locations

Family Day Map

Muncie Area Map

Driving Directions to Ball State University

 

STUDENT RETURNING LEADER INFORMATION AND WAIVERS
We are currently working on details for an offsite activity that Returning Leadership students will be participating in on Sunday, June 21. All RETURNING Leadership students will need to complete the folowing waivers to attend the second year leadership sesions. This is for 2nd year and beyond students ONLY.

Returning leaders should plan to spend Sunday off-site at a to be determined location. You should bring Clothing suitable for the season and weather including:

  • Shoes you can be active in that provide average traction. NO Sandals, or smooth-soled shoes!
  • Shorts are ok, but loose fitting pants that you can be active in are recommended. 
  • Whatever shirt is most comfortable to you but avoid loose or small tank tops that may be inappropriate when working closely with a group. 
  • In cooler weather several layers on your body is usually better than a heavy coat.
  • Hats are appropriate, but you may be asked to take them off during some initiatives.
  • NO loose jewelry; it can be dangerous during some activities.
  • Sun screen if you burn easily.

**ALL PERMISSION FORMS WILL BE UPDATED AND LISTED ON THIS PAGE IN MID-MAY

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