Camp Forms and Downloads
Camp Forms and Downloads

Camp Forms and Downloads

This page will be updated periodically with forms and information for students and directors. This area of the website contains information about what to bring, auditions, shuttles, housing, registration, meals, and other important camper information. In an effort to make things easier to find we have utilized the menus to the left to help you navigate to important information.

Early in June there will be a final communication posted here as well. In order to get information to campers as timely and effectively as possible, details about the camp after enrollment will be sent by email. Please be sure that to provide us with a working email address for participants and a parent (for students) when registering.


Participants are able to receive mail while at camp. A member of Music for All or the SWAG Team will deliver all mail directly to the participant’s room within the Residence Hall.

NOTE TO PARENTS: The University receives several large shipments of mail per day, so a letter or package may not be processed the day it arrives. We advise you to send mail EARLY so that it will get to your child while they are on campus! The letter/package should be addressed as follows:

“Student’s name"
Conferences and Special Events
c/o Music for All Headquarters
Carmichael Hall Room 141
Ball State University
Muncie, IN 47303

Please notify Music for All of any instruments or additional equipment you will be shipping to the Summer Symposium as soon as possible. ALL ITEMS MUST GO THROUGH CENTRAL RECEIVING. PLEASE ALLOW ONE EXTRA DAY FOR ARRIVAL. Items should arrive by Friday, June 19 but not before Tuesday, June 16.

Music for All Headquarters

  • Located in the Atrium in the Art and Journalism Building
  • Hours: 8:00 a.m.-10:00 p.m. daily starting Friday, June 19 - Saturday, June 27

Important Phone Numbers

  • 24-Hour Event Hotline: 877-643-6043
  • For Emergencies: Call our 24-hour Event Hotline or dial 911, depending on the severity.
  • BSU Police Department: 765-285-1111

Please note that the Music for All Headquarters is a working office during the week. Parents, please refrain from calling simply to leave a message for your child because you haven’t heard from him/her. If you wish to speak with your child during the week, plan your calling schedule before your child leaves home. Operator assisted phone calls, which require a phone card or a credit card number, MAY be made from the phones in the public area or lobby of your students’ dormitory.


Ball State University Campus Map App



Forms and Downloads

Student General Camp Information

Audition and Track Information

Additional Audition Information and Downloads (posted 5/26)
(for the following tracks: Marching Band, Concert Percussion, and Concert Band)

Director General Camp Information

Early Arrival Information 
(Information about what to do and how to plan if you are arriving early to camp)

Late Departure Information (posted 5/26)
(Information about what to do and how to plan if you are spending the night on Saturday, June 27 after camp)

Additional Housing Form 
(Fill out this form if you need to add additional nights of housing to your existing registration) 

Shuttle Reservations

Early Departure Form

Family Day Form 
(for friends and family to make reservations for Parent Breakfast and Family Day Picnic on Saturday, June 27)

Health Tips

L.J. Hancock Summer Symposium Scholarship (for students)

Mark Williams Memorial Scholarship Fund for Educators (for directors and collegiate participants)

Directors' Academy Ensemble Form (for directors and collegiate participants)

Student Check-in/Check-out Information (posted 5/26)

Director Check-in/Check-out Information (posted 5/26)

Parents Information Sheet (posted 5/26)

PepWear Souvenirs Pre Order Form

Photo Order Form (for additional photos)  


Maps and Driving Directons

Ball State Campus Map with Track Locations *UPDATED 6/20*

Family Day Map *UPDATED 6/25*

Muncie Area Map

Driving Directions to Ball State University

Ball State Parking Map (posted 5/26)
(for participants who plan on leaving their car on campus during Symposium)


Returning Leadership Weekend Students: Information and Waivers

All Returning Leadership Students (students who will be participating in the Leadership Weekend Experience for at least the second time) are eligible to participate in special, offsite activity on Sunday, June 21 at Rainbow Camp in Converse, IN. Rainbow Camp is located approximately one hour north of Ball State University and bus transportation for students will be provided.

Because of the off-site and special nature of this activity, we ask participating students to have their parents/guardians review and sign the waivers linked below OR sign the decline statement found in the “MFA Description and Permission Form” document. Please return the signed waivers by June 1, 2015.

You may return the signed waivers either by scan and email to This email address is being protected from spambots. You need JavaScript enabled to view it., fax to 317.524.6200, or by mail to the following address:

Music for All, Inc.
Attn: 2015 Summer Symposium
39 W. Jackson Pl. Suite 150
Indianapolis, IN 46225

Returning leaders should plan to spend Sunday off-site at a to be determined location. You should bring Clothing suitable for the season and weather including:

  • Shoes you can be active in that provide average traction. NO Sandals, or smooth-soled shoes!
  • Shorts are ok, but loose fitting pants that you can be active in are recommended. 
  • Whatever shirt is most comfortable to you but avoid loose or small tank tops that may be inappropriate when working closely with a group. 
  • In cooler weather several layers on your body is usually better than a heavy coat.
  • Hats are appropriate, but you may be asked to take them off during some initiatives.
  • NO loose jewelry; it can be dangerous during some activities.
  • Sun screen if you burn easily.

Please download, print, and complete the waivers linked below: 

MFA Description and Permission Form

Rainbow Camp Release Form

Tom Pompei Liability Release Form