The Indianapolis Convention & Visitors Association (ICVA) handles all housing reservations. To guarantee your reservation, requests must be submitted to the ICVA by October 10 using one of the methods below.
Step One: Determine your booking method
- Are you booking 2 or less rooms? read below
- Are you booking rooms for groups needing 3 or more hotel rooms? If so, download the group housing reservation form (PDF)
Step Two: Mail or fax the completed form to:
Bands of America Housing Bureau
200 S. Capitol, Suite 300
Indianapolis, Indiana 46225
PHONE: 317.262.8191
FAX: 317.262.8270
Deadline: October 10, 2011
NOTE: Participating groups and booster organizations are required to make their hotel reservations through the BOA Housing Bureau or online.
Please direct any hotel housing related questions to BOA's Indianapolis Housing Coordinator at 317.635.4755
Bands requiring only one night must contact cmcglobal to make housing arrangements.
Booking for 2 or less rooms
It is encouraged that you make your reservations online
Reservation website for two or less rooms
Reservations made online require a valid credit card.
Cancellations and Changes
Cancellations on or after 9/15/11 and on or prior to 10/25/11 incur a $25.00 fee per room per night from the Housing Bureau. All cancellations during this time frame must be made with the Housing Bureau via mail or fax.
Cancellations after 10/25/11 must be made direct with your confirmed hotel and the Housing Bureau and may incur a cancellation fee of one nights room rate plus tax for EACH room cancelled.
Note: This cancellation policy pertains to band and booster groups as well as individuals.
