Schedule of Deadlines

Schedule of Deadlines

For a printable version of the Schedule of Deadlines, click here

For a printable, chronological version of the Schedule of Deadlines, click here

For a list of important contacts at Music for All list by National Festival responsibilities, click here

 

FESTIVAL AGREEMENTS, PACKAGES, & HOUSING INFORMATION

DATE DUE           
 
September 15, 2017 Festival Agreement (printed copy included in mailed folder) 
Click here for Package Descriptions and Pricing
October 1, 2017 Familiarization Trip Confirmation and Hotel Reservation Form
November 15, 2017 Hotel Rooming ListStudents, Chaperones, & Directors
(Download & submit using template linked above; click here for a sample)
November 30, 2017 Ensemble Travel Information Form
January 15, 2017 Deadline for Housing List Changes
January 15, 2017 Friends & Family Package Description and Pricing
  (for Friends & Family who wish to come but are not included in ensemble's package 
  Sign up link will become live in late October

PAYMENTS

DATE DUE  
October 15, 2017 Payment 1 - 25% Deposit (sent with Festival Agreement)
December 15, 2017 Payment 2 - 50% of Total Amount
January 15, 2018 Payment 3 - 25% or Remaining Balance of Total Amount
   

EVENT INFORMATION

DATE DUE  
November 30, 2017 Ensemble Meeting Request
November 30, 2017 Instrumentation/Voicing Breakdown
November 30, 2017 Additional Equipment Request
  Supplied Equipment Information
January 15, 2018 Roster of Students 
January 15, 2018 Stage Plot Form; PDFs of stage plots linked below
 

Clowes Hall
Schrott Center
Warren Performing Arts Center
Hilbert Theatre
St. John's Church
(Chamber Ensembles do not need to submit a stage plot)

   

PROGRAM BOOK & SCRIPT INFORMATION

DATE DUE
December 15, 2017 Begin preparing materials for Script and Program Book Forms
January 15, 2018 Advertising Contract
  Advertising Contract Information
January 15, 2018 Program Book Information Form (Materials needed to submit:
Director Bios, School/Community/Program Bio, 
Musical selections
and Program Order, Personnel List, Ensemble Photo, 
Director Photo(s),
Superintendent letter and photo, Principal letter and photo)
Januray 15, 2018 Script Information Form (Materials needed to submit: Program Notes,
Program Order, Director Names, 
School Administrator Names)

TICKETS

DATE DUE  
November 30, 2017 Honor Ensemble Ticket Request Form
January 15, 2018 Festival Ticket Order Form
(for friends and family not in Ensemble Package)
January 15, 2018 Banquet Ticket Order Form
(for friends and family not in Ensemble Package)

 

REPETOIRE SELECTION INFORMATION

DATE DUE  
September 15, 2017

Initial Program Selection List: Instrumental Ensembes | Choirs
(Download & submit using template linked above; more instructions on template)

Suggested Rep Lists: 
High School Concert Bands
Middle School Concert Bands
Percussion Ensembles

November 15, 2017 Reduced/Revised Program Selection List (Round 1 - see instructions for details)
December 15, 2017  Reduced/Revised Program Selection List (Round 2 - see instructions for details)
January 15, 2018 Copyright and Final Program Form
Acquire copies of evaulator scores by this date (to be turned in on-site)
January 15, 2018 Recording of Entire Concert Program 
(Submit via Dropbox to Music for All Events Contact)

ADDITIONAL ITEMS (OPTIONAL)

DATE DUE  
January 15, 2018 2019 Ensemble Recommendation Form
February 1, 2018 Butler Dean's Scholarship Nomination Form: Page 1 | Page 2
February 1, 2018 Revelli Scholarship Nomination Form
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