2018 Fall Championships

2018 Fall Championships

Welcome to your online resource for the Bands of America Marching Band Championships! 

Important Information for all Fall Championship Participating Directors

Communications for the 2018 Fall Championship season will sent be via email with a link to access downloadable forms. The official prelim schedule for any Fall Championship will be released within four weeks of your registered event.  

Click to access the Fall Championship Final Packet. This information is sent via email to the Primary Band Director and Booster Email address listed in the Info Form within four weeks of your registered event.

 

The following information was sent to all directors on August 9, 2018:

This information was sent to all bands enrolled in the Bands of America Fall Championships, regardless of waitlist status.

2018 Fall Championships Reminders

2018 Regional Championships General Event Procedures

2018 Picnic Information

2018 Parking Information

Educational VIdeographer Policy

 

The following forms and documents pertain to ALL Participating Directors:

This information was sent to all bands enrolled in the Bands of America Fall Championships, regardless of waitlist status.

Click here for forms and documents for those bands participating in Grand Nationals.

Schedule of Deadlines

A Schedule of Deadlines is available as a PDF and will aid you in your fall preparations. Please make sure to review this important document. All deadlines are posted online as well.

View Schedule of Deadlines.

Important Information for Participating Directors

Important information concerning many topics to prepare you for your participation.

Important Reminders

Online Director's Checklist

Music for All will track all forms submitted for Fall Championships. This checklist will include all items that were submitted by mail, fax, online, or email. It may take up to five (5) business days after receipt of any document before it is posted on the Director’s Checklist. Please check your paperwork status on the site before contacting our office.

View Online Director's Checklist.

Information Form

Due September 4, 2018

The Information Form is to be filled out by each band so we can verify your contact information and collect additional information about your ensemble. This form is ONLY available for online submission. This is to ensure that information is readable and the process is more efficient for you. This form is extremely important for your involvement in the Championships, both pre-event and onsite. This form must be filled out completely and submitted by September 4, 2018.

Submit Information Form

Arrangement Licensing and Copyright Report

Due September 4, 2018

Please remember that both U.S. copyright law and Music for All policies require that you obtain permission to arrange for your custom arrangements. To avoid breaching copyright law we strongly advise you to submit your requests before you start working on the arrangement. You should allow at least eight weeks to clear all the rights to your music. Please go to our Copyright Resources page if you need additional information, direction on how to clear your rights, or assistance with securing your rights.

We also require you to fill out our Copyright Report stating what arrangements you're using and providing a permission to arrange document for each composition in your performance. 

Submit Copyright Report

Director Name Badge and Additional Credentials Form

Due September 4, 2018

Each band will be allowed to purchase an additional ten (10) credentials (field passes and name badges), for a total of 41 credentialed adults. All additional credentials must be purchased prior to the event by CREDIT CARD only on the DIRECTOR NAME BADGE AND ADDITIONAL CREDENTIALS FORM. The combination of additional name badges and field passes may not exceed ten (10). Of those ten, a maximum of four (4) may be name badges. Please see the Ticket and Pass Policy information, or the online form for pricing.

Submit the Director Name Badge and Additional Credentials Form

Program Book and Script Information

Due 30 Days Prior to event

Music for All requests information about your band and repertoire to ensure that we can provide it in the announcer’s script on site and for our commemorative 2018 program books. The program Book and Script Information Form is an online form only. Please submit this form no later than 30 days prior to your first Bands of America Championship to ensure that we can meet our print deadlines. Notes on Music for All’s related policies.

BAND DIRECTOR NAME(S) – Printed in the program book and announced during the band field-exit script.
Assistant band directors, instructional staff, designers, and music arrangers are NOT listed in the program book.

 ASSISTANT BAND DIRECTORS – Announced along with band director(s) name(s) during the band field-exit script. Band Directors and Assistant Band Directors are announced (“Under the direction of Band Director(s) [band director(s)], and Assistant Band Director(s) [assistance band directors].”). Do not include/we do not announce "Classified" Teachers, para-professionals, instructional staff, designers, or music arrangers. Band Directors and Assistant Band Directors as defined for Bands of America events are certified teachers who are hired by the school as full time classroom teachers and/or are teachers of record for the marching band.

Grand National Participating Bands Only: A photograph of your band will be printed in the Grand National Championships program book.  If you participated in the 2017 Grand National Championships, Music for All will request a group photo from last year’s event from Jolesch Enterprises.  If you were not at Grand Nationals last year, please upload the high resolution, 300 dpi, 6” wide minimum color photo via the online form.. All materials for the Grand Nationals program are due to Music for All no later than October 1, 2018.

Submit Program Book and Script Information Form

Student Roster Submission Form

Due September 4, 2018

Music for All requests a roster of your band’s students so that we can provide personalized certificates commemorating their performance in the 2018 Bands of America Championships. Rosters MUST be submitted electronically using Microsoft Excel documents (.xls, .xlsx, .csv). Microsoft Works, Microsoft Word, PDFs and/or faxed rosters cannot be accepted. This form is available online ONLY and is due to our office no later than September 4, 2018. In order for the personalized student certificates to get printed before the event, participants in early season regionals* are asked to submit their rosters by August 10th.
*Early Season Regionals: Oxford, OH; McAllen, TX; Midland, TX; Austin, TX; Bowling Green, OH; Clarksville, TN

However, if there are any late additions or changes to your ensemble, at any time of the season, please notify us so we can update our records. We don’t need a new roster; we simply need the changes emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.

We understand that due to student privacy concerns, many school districts do not allow the release of student contact information. If this is the case at your school, we ask that you still send us a list of your students (first name, last name). This roster is used to provide a personalized certificate for each student, as well as obtaining an accurate count of your ensemble for participation segments and champion medallions. Music for All requests student contact information so that we can communicate directly with your students and their parents about further educational opportunities.

Submit Student Roster Form

Bus and Truck Parking Pass Request Form

Due September 4, 2018

Every Band must complete this form so we can account for the correct amount of vehicles in the parking lots. These passes are for buses and trucks ONLY and may not be used on personal vehicles. One staff vehicle pass, which is valid for the bus/truck parking lot, will also be sent for SELECT SHOWS only. We are unable to accommodate staff/personal vehicles in the bus/truck parking lot at venues where space is limited.

To ensure the safety of your students, bands are not allowed to eat food in the bus/truck parking areas at an event. Please relay this information to your booster group as they plan for your fall season. We will disclose a suitable picnic location, if available, either on or offsite, in your final event packet.

2018 Regional Championship Parking Information

Submit the Parking Pass Request Form

Standard Field Markings

Information for Bands of America Super Regional Championships and Grand Nationals. See Map.

Hash Mark and Tunnel Entry Dimensions

Information on gate and tunnel entry dimensions for all Bands of America Championships. Click here to view the document.

Bands of America Championship Patches

2018 Bands of America Regional, Super Regional, and Grand National Championship Patches will be available for purchase this fall at either the BOA souvenir stand or online. Use the Patch Order Form to pre-order 50 or more patches at a discounted price of $7 ($8 per patch onsite). In addition, BOA recognizes each and every student in the Regional, Super Regional and Grand National Championships as a participant with a specially designed participant segment intended to complement the souvenir event patch. Segment patches will be distributed to each band director onsite at each event.

Ticket and Pass Policies

Please review the Ticket and Pass Policy forms. These forms provide information regarding name badges, field passes and tickets. Be sure to share this information with your staff members and booster group.

Regional Ticket and Pass Policy
Super Regional Ticket and Pass Policy
Grand Nationals Ticket and Pass Policy

Tickets for the fall shows are available at musicforall.org/tickets. Band supporters who wish to sit together at any event with reserved seats need to purchase tickets as a block. Seats not ordered together are not guaranteed placement together.

Scholarship Applications

Music for All Foundation Scholarships

The Music for All Foundation is dedicated to creating, providing, and expanding positively life-changing experiences thought music for all. This scholarship awards honor students nominated by the directors of bands performing at Grand National Championships. More information and Application.

Fred J. Miller Memorial Music Education Fund Scholarship

Fred J. Miller, Inc., is a leader in pageantry uniform design and manufacturing, outfitting many of the world's best marching bands. As the Official Uniform Sponsor of Music for All, thier support helps make Music for All's educational programs possible. This annual scholarship will be awarded to a student nominated by his or her band director. The student must have also performed at any one of the Bands of America Marching Championships. More information and Application.

Housing for Fall Championships

All competing bands and their booster groups utilizing hotel accommodations for their stay during Grand Nationals and Super Regionals are required to make their hotel reservations through the Bands of America Housing Bureau for their respective event(s). Housing links are available on our website.

Grand Nationals and Super Regionals: The Grand National Housing Bureau and Super Regionals Housing Bureau information has already been sent out via email. Please contact us immediately if you did not receive it. This information is available for your reference on our website. As a reminder, ALL Grand Nationals participants who choose to stay in a hotel are required to use a participating Housing Bureau hotel as stated on your signed application/contract. If you do not need a hotel for Grand Nationals and would prefer to secure a non-hotel facility for housing or for rehearsal space, you can review the Facilities Contact List to review a list of Indianapolis area schools that may allow for overnight accommodations.

Regionals:  Bands attending Regionals are not required to use the housing bureau; however, Music for All can assist you in securing hotel accommodations for Regional Championships. By securing hotels on a case-by-case basis, we can work to find a hotel in your preferred location and within your budget.

If you need special assistance or more information regarding the Housing Bureau, feel free to contact the Bands of America Housing Coordinator at 866-577-8829 or send an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

For more information please read our web page on the BOA Housing Bureau.

Procedures and Adjudication Handbook

We are happy to share with you the 2018 update to the Bands of America Official Procedures and Adjudication Handbook. We strongly encourage all participating directors to read the document in its entirety. It is important to become familiar with procedural clarifications prior to your performance.

 2018 Fall Adjudication Handbook

Grand National Participating Bands Only

The following forms and information will be released as part of the Grand National Championships Final Packet:

  • Grand Nationals Field Logos
  • Tournament of Roses Commitment Form
  • Emergency Contact/Prop Information Form/South Lot Unload & Reload Parking Request
  • Overnight Parking Pass Order Form 

Facilities Contact List  -Information for bands looking for Indianapolis area non-hotel housing facilities

Professional Photo of Band - A photograph of your band will be printed in the Grand National Championships program book. If you participated in the 2017 Grand National Championships, MFA will request a photo from last year’s event provided by Jolesch Enterprises. If you were not at Grand Nationals last year, please indicate on the Program Book/Script Information sheet how you plan to submit the photo. Materials are due to Music for All by October 1.

Photos MUST be sent digitally to us. We can only use an emailed file if it meets the following criteria for printing: emailed TIFF or JPEG format, 300 dpi, and at least 6” wide, emailed to This email address is being protected from spambots. You need JavaScript enabled to view it..

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