Regional Championships Information

Regional Championships Information

Welcome to your online resource for the Bands of America Marching Band Championships!

Important Information for all Fall Championship Participating Directors

Communications for the 2015 Fall Championship season will sent be via email with a link to access downloadable forms.

The official prelim schedule for any Fall Championship will be released within three weeks of your registered event.

Schedule of Deadlines

A Schedule of Deadlines is available online and will aid you in your fall preparations. Please make sure to review this important document.

View Schedule of Deadlines

Arrangement Licensing

Please remember that both U.S. copyright law and Music for All policies require that you obtain permission to arrange for your custom arrangements. To avoid breaching copyright law we strongly advise you to submit your requests before you start working on the arrangement. You should allow at least eight weeks to clear all the rights to your music. We strongly encourage you to submit your requests now. Please go to our Copyright Resources page if you need additional information, direction on how to clear your rights, or assistance with securing your rights.

Online Director's Checklist

Music for All will track all forms submitted for Fall Championships in an online checklist, the checklist will be available for viewing no later than July 11, 2015. This checklist will include all items that were submitted by mail, fax, online or email. It may take up to three business days after receipt of any document before it is posted on the Director Checklist. Please check your paperwork status on the checklist before contacting our office.

View Online Director's Checklist

Information Form

The Information Form is ONLY available for online submission. This is to ensure that information is readable and the process is more efficient for you. This form is extremely important for your involvement in the Championship, both pre-event and onsite. This form must be filled out completely and submitted by September 1, 2015.

Submit Information Form

Program Book/ Script Information

Music for All requests information about your band’s repertoire so that we can provide it in the announcer’s script on site, and for our commemorative 2015 Regional Championship program books. The Program Book and Script Information form is ONLY available for online submission. Please submit this form no later than 4 weeks before your first Regional Championship so that we can meet our printing deadlines.

Submit Program Book/ Script Information Form

Student Roster Submission Form

Music for All requests a roster of your band’s students so that we can provide personalized certificates commemorating their performance in the 2015 Bands of America Championships. Rosters MUST be submitted electronically using Excel (Microsoft Works, Microsoft Word, PDF’s and/or Faxed rosters cannot be accepted). This form is available online ONLY and is due to our office no later than 4 weeks before your first Regional Championship.

Click here to submit your student roster.

*We understand that due to student safety issues, many school districts do not allow the release of student contact information. If this is the case at your school, we ask that you still send us a list of your students (first name, last name). This roster is used to provide a personalized certificate for each student, as well as obtaining an accurate count of your ensemble for participation segments and champion medallions. Music for All requests student contact information so that we can communicate directly with your students and their parents about further educational opportunities.

Ticket and Pass Policies

Please review the Ticket and Pass Policy forms on our website here. These forms provide information regarding name badges, field passes and tickets. Be sure to share this information with your staff members and booster group.

Tickets for the fall shows are available at under “Store.” Band supporters who wish to sit together at any event with reserved seats need to purchase tickets as a block. Seats not ordered together are not guaranteed placement together.

Whether you are performing at Grand Nationals or not – order your tickets early for the 2015 Grand National Championships at Lucas Oil Stadium. Prices, seating diagram and other information are online. Mark your calendar NOW for November 11-14!

Super Regional cooperative tickets will be ALL INCLUSIVE. You will receive twenty (20) General Admission Tickets good for admission to ALL sessions of the Super Regional, including Friday Prelims (where applicable) AND Saturday Prelims AND Saturday Finals (minimum face value of $840 to $1,080).

Housing for Fall Championships

All competing bands and their booster groups utilizing hotel accommodations for their stay during Grand Nationals, St. Louis Super Regional, Indianapolis Super Regional, Atlanta Super Regional, and San Antonio Super Regional are required to make their hotel reservations through the BOA Housing Bureau for the respective event. Housing links are available at

Grand Nationals: The Grand National Housing Bureau will be open soon and info is available at As a reminder, ALL Grand National participants who choose to stay in a hotel are required to use a participating Housing Bureau hotel as stated on your signed application/contract. If you do not need a hotel for Grand Nationals and would prefer to secure a non-hotel facility for housing or for rehearsal space, you can review the Facilities Contact List to review a list of Indianapolis area schools that may allow for overnight accommodations.

Regionals: Bands attending Regionals are not required to use a housing bureau; however, Music for All can assist you in securing hotel accommodations for Regional Championships. By securing hotels on a case-by-case basis, we can work to find a hotel in your preferred location and within your budget. Visit for more information.

Bus and Equipment Truck Parking

The following shows require the purchase of parking passes for all buses/trucks: Clarksville, Bowling Green, Arlington, Winston-Salem, Newark, St. Louis, Newark, Atlanta, San Antonio and Indianapolis. As we continue to finalize contracts with venues, certain shows may be added or removed from the list above. Refer to the Bus/Truck Parking Pass Request form online for pricing. Payment is not required for Grand Nationals for passes unless you require special overnight parking. Those passes will be available for purchase online by October 15. Typical rates are $50 per band (regardless of number of vehicles) valid for the duration of the event. Click here to submit your parking pass request.

These passes are for buses and trucks ONLY and may not be used on personal vehicles. One staff vehicle pass, which is valid for the bus/truck parking lot, will also be sent for SELECT SHOWS only. We are unable to accommodate staff/personal vehicles in the bus/truck parking lot at venues where space is limited. Please refer to your final packet Important Event Procedures for details regarding specifics for each show.

To ensure the safety of your students, bands are not allowed to eat food in the bus/truck parking areas at an event. Please relay this information to your booster group as they plan for your fall season. We will disclose a suitable picnic location, if available, either on or offsite, in your final event packet.

2015 Bands of America Championship Patches

2015 Bands of America Regional, Super Regional, and Grand National Championship Patches will be available for purchase this fall at either the BOA souvenir stand or online at Use the Patch Order Form online to pre-order 50 or more patches at a discounted price of $6 ($7 per patch onsite). In addition, BOA recognizes each and every student in the Regional, Super Regional and Grand National Championships as a participant with a specially designed participant segment intended to complement the event patch. Patches will be distributed onsite at each event.

Procedures and Adjudication Handbook

A 2015 copy of the Procedures and Adjudication Handbook can be downloaded here.

Grand National Participating Bands Only

A photograph of your band will be printed in the Grand National Championships program book. If you participate in the 2015 Grand National Championships, MFA will request a photo from last year’s event provided by Jolesch Enterprises. If you were not at Grand Nationals last year, please indicate on the Program Book/Script Information sheet how you plan to submit the photo. Materials are due to Music for All by October 1.

1)BY EMAIL: We can ONLY USE an emailed file if it meets the following criteria for printing: emailed TIFF or JPEG format, 300 dpi, and at least 6” wide, emailed to This email address is being protected from spambots. You need JavaScript enabled to view it..
2)BY MAIL: A color photo, 8” x 10” or smaller, overhead shot of band is preferred. Do NOT paper clip it to another piece of paper (the clip will scratch it) and do NOT staple it. Do mark your band’s name on the back with a soft tip pen, but please do NOT press down with a ballpoint pen (this will leave visible impressions when printing).